Administrative Assistant

Seventh Day Church Association, Inc.

Position Information

Posted: October 12, 2026
Position: Administrative Assistant
Employment Type: Full-time; Schedule: Minimum 30 hours weekly
Location: Remote, Hybrid Travel
Required Compensation: Classification: Hourly, Non-Exempt
Status: Open — Accepting Applications
Reports To: President or Designee
Languages: English and Spanish

About the Opportunity

Seventh Day Church Association is seeking a highly organized, dependable, and mission-minded Administrative Assistant to support the Association's administrative operations, communications, financial coordination, and organizational activities.

The successful candidate will work closely with Association leadership, coordinate administrative responsibilities, and help strengthen communication and collaboration across the organization.

This position offers an opportunity to contribute to a growing faith-based organization dedicated to advancing the gospel of Jesus Christ.

Responsibilities

● Provide administrative support to association leadership.

● Coordinate calendars, meetings, agendas, meeting materials, minutes, and action-item follow-up.

● Maintain organized electronic files, records, legal folders, policies, and association documents.

● Assist affiliated churches with administrative coordination, documentation, and organizational support.

● Coordinate communication between the Association and local churches, church officers, volunteers, and leaders.

● Assist with financial administration, basic recordkeeping, QuickBooks tasks, and financial document organization.

● Prepare, send, and track written communications to stakeholders, churches, members, and leaders.

● Support outreach, awareness, member communication, social media, website updates, newsletters, or other communication platforms as assigned.

● Use Microsoft Office, Google Workspace, email, virtual meeting platforms, shared drives, and collaboration tools effectively.

● Track open projects, deadlines, tasks, and follow-up items to ensure timely completion.

● Perform special projects and additional duties as assigned by leadership.

Required Qualifications

● High school diploma or equivalent required; additional education or training preferred.

● At least three years of administrative, office coordination, executive assistant, church administration, nonprofit, or related experience preferred.

● Strong written and verbal communication skills.

● Bilingual English/Spanish, including the ability to communicate in both languages (spoken and written).

● Excellent organizational skills and strong attention to detail.

● Ability to work independently in a remote environment and manage multiple priorities.

● Proficiency with Microsoft Word, Excel, PowerPoint, Google Workspace, and virtual meeting tools.

● Ability to maintain confidentiality and handle sensitive information with discretion.

● Willingness to support a faith-based organization and work within the Association’s mission, values, and standards.

Preferred Qualifications

● QuickBooks experience or willingness to become trained/certified in QuickBooks.

● Willingness to obtain any additional certification as needed.

● Experience supporting churches, ministries, nonprofit organizations, boards, or volunteer-led organizations.

● Experience with social media, newsletters, outreach, or stakeholder communications.

● Comfort supporting multiple leaders, churches, or project areas at the same time.

● Experience with document management, task tracking, and digital collaboration tools.

Ideal Candidate Profile

● Flexible, resourceful, and capable of serving as a cross-functional administrative support professional.

● Strong follow-through and accountability.

● Sound judgment and ability to clarify priorities when multiple leaders or stakeholders are involved.

● Professional and service-oriented communication style.

● Ability to organize information, create structure, and improve administrative processes.

● Comfort working with board members, church leaders, volunteers, members, and external partners.

Work Arrangement and Travel

●Comfort working with board members, church leaders, volunteers, members, and external partners.

● Hybrid.

● Travel is required, including travel to Montana or affiliated church locations.

● The role may include interaction with contacts in multiple states and time zones.

● Work may include virtual meetings, phone calls, email correspondence, and independent project work.

Faith and Mission Alignment

Seventh Day Church Association is a faith-based religious organization. Employees are expected to conduct themselves in a manner that supports the mission, values, beliefs, and standards of the Association. The Administrative Assistant must be willing to work cooperatively within a faith-based environment and support the ministry, administrative, and organizational objectives of the Association. As a religious organization, Seventh Day Church Association reserves the right to make employment decisions consistent with its sincerely held religious beliefs and mission, as permitted by applicable law.

How to Apply

Interested candidates should apply by submitting a resume and cover letter to HR@SeventhDayChurch.org.

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